Odoo Glossary

Analytic Accounts 

Sometimes called Cost Accounts, are accounts that are not part of the chart of accounts and that allow you to track costs and revenues. Analytic accounts are usually grouped by projects, departments, etc. for analysis of a company's expenditures. Every journal item is posted in a regular account in the chart of accounts and can be posted to an analytic account for the purpose of reporting or analysis.

Analytic Entries

Costs or revenues posted to analytic accounts, usually related to journal entries.

Bank Reconciliation  

Bank reconciliation is the process of matching transactions from your bank records with existing journal items or creating new journal items on the fly. It is a process of verification to ensure that your bank and your records in Odoo say the same thing.

Bill of Materials 

A bill of materials (BoM) is a document that describes the materials, the quantity of each material, and the steps required to manufacture a product. Depending on the industry and the nature of the finished product, a different name may be used to describe the same document. For example, in the pharmaceutical industry, the term “recipe” may be used.

CRM (Customer relationship management)

System for managing a company's interactions with current and future customers. It often involves using technology to organize, automate, and synchronize sales, marketing, customer service, and technical support.

Customer 

In Odoo CRM, a customer refers to any contact within your database, whether it is a lead, an opportunity, a client or a company.

Campaign 

Coordinated set of actions sent via various channels to a target audience and whose goal is to generate leads. In Odoo CRM, you can link a lead to the campaign which he comes from in order to measure its efficiency.

Cycle 

A production cycle is a frame of time during which an entire manufacturing process can be fulfilled.

Consumable 

A product for which you do not want to manage the inventory level (no quantity on hand or forecasted) but that you can receive and deliver. When this product is needed Odoo suppose that you always have enough stock.

Cross-Dock 

Cross-docking is a practice in the logistics of unloading materials from an incoming semi-trailer truck or railroad car and loading these materials directly into outbound trucks, trailers, or rail cars, with no storage in between. (does not go to the stock, directly from incoming to packing zone)

Deposit Ticket 

Deposit tickets group several payment orders (usually checks) that are deposited together at the bank at the same time. This allows an easy reconciliation with the bank statement line if the line has one line per deposit.

Deferred Revenues 

Are used to recognize revenues for sales of services that are provided over a long period of time. If you sell a 3 year maintenance contract, you can use the deferred revenue mechanism to recognize 1/36 of the revenue every month until the contract expires, rather than taking it all initially or at the end.

Downtime or Leave 

Time during which a resource is unavailable. If the resource is a machine, the unavailability is downtime, while if the resource is human, unavailable time is called a Leave.

Drop-Shipping 

Move products from the vendor/manufacturer directly to the customer (could be retailer or consumer) without going through the usual distribution channels. Products are sent directly from the vendor to the customer, without passing through your own warehouse.

Fixed Assets 

Property owned by the company, usually with a useful life greater than one reporting period. Odoo Asset management is used to manage the depreciation / amortization of the asset over time. Typical examples would be capital equipment, vehicles, and real estate.

Fiscal Position 

Define the taxes that should be applied for a specific customer/vendor or invoice. Example: If some customers benefit from specific taxes (government, construction companies, EU companies that are VAT subject,…), you can assign a fiscal position to them and the right tax will be selected according to the products they buy.

Finished products 

Finished products are the final output of a manufacturing process. They are normally not intended to be used as input into another manufacturing order of the company.

Forecasted Quantity 

The quantity of products you can sell for a specific warehouse or location. It is defined as the Quantity on Hand - Future Delivery Orders + Future incoming shipments + Future manufactured units.

Journal

A journal is like a folder in which you record all transactions of the same type: all the statements of a bank account, all customer invoices, all supplier bills. It's used to organize similar transactions together.

Journal Entry 

A journal entry is an accounting transaction, usually related to a financial document: invoice, payment, receipt, etc. A journal entry always consists of at least two lines, described here as journal items, which credit or debit specific accounts. The sum of the credits of all journal items of a journal entry must be equal to the sum of their debits for the entry to be valid.

Journal Item 

A line of a journal entry, with a monetary debit or credit associated with a specific account.

Key Performance Indicator (KPI) 

A KPI is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets.

Kanban view 

In Odoo, the Kanban view is a workflow visualisation tool halfway between a list view and a non-editable form view and displaying records as "cards". Records may be grouped in columns for use in workflow visualisation or manipulation (e.g. tasks or work-progress management), or ungrouped (used simply to visualize records).

Kit 

A kit is a set of components that are described by a bill of materials, but which are delivered separately rather than assembled or mixed.

Lead 

Someone who becomes aware of your company or someone who you decide to pursue for a sale, even if they don't know about your company yet.

Lead generation 

Process by which a company collects relevant datas about potential customers in order to enable a relationship and to push them further down the sales cycle.

Lead scoring

System assigning a positive or negative score to prospects according to their web activity and personal information in order to determine whether they are "ready for sales" or not.

List view 

View allows you to see your objects (contacts, companies, tasks, etc.) listed in a table.

Location 

Locations are used to structure storage zones within a warehouse. In addition to internal locations (your warehouse), Odoo has locations for suppliers, customers, inventory loss counter-parts, etc.

Lots 

Lots are a batch of products identified with a unique barcode or serial number. All items of a lot are from the same product. (e.g. a set of 24 bottles) Usually, lots come from manufacturing order batches or procurements.

Multi-level Bill of Materials 

A bill of material can quickly grow very complex. To keep it manageable, it can be broken down into several smaller manufactured parts, each having its own BOM. These parts are typically referred to as sub-assembly of intermediate products. Defining a BOM in multiple levels reduces the complexity of the top-level document and allows components to be reused in other BoMs.

Opportunity 

Visual representation of your sales process, from the first contact to the final sale. It refers to the process by which you generate, qualify and close leads through your sales cycle.

Pipeline 

Visual representation of your sales process, from the first contact to the final sale. It refers to the process by which you generate, qualify and close leads through your sales cycle.

Payment Terms 

Payment terms describe how and when a customer invoice (or supplier bill) should be paid over the time. Example: 30% direct payment, balance due in two months.

Phantom Bill of Material 

A phantom bill of material is always used in the context of multi-level BOMs. It allows the addition of a sub-assembly as part of a bigger end-product while avoiding to trigger a separate manufacturing order for the sub-assembly. As such, when a manufacturing order for the final product is launched, the components of the sub-assembly are reflected in the parent BOM as if they were direct components of the parent BOM. Phantom BOM are thus used for grouping a set of components with the aim of reusing them in many other BOM without the need to launch separate manufacturing orders for the sub-assemblies.

Product type

Consumable & Stockable    

Package 

A package contains several products (identified by their serial number/lots or not). Example: a box containing knives and forks.

Procurement 

Procurement is a request for a specific quantity of products to a specific location. Procurements are automatically triggered by other documents: Sale orders, Minimum Stock Rules, and Procurement rules. You can trigger the procurement manually. When procurements are triggered automatically, you should always pay attention to the exceptions (e.g. a product should be purchased from a vendor, but no supplier is defined).

Push Rules 

Push rules trigger when products enter a specific location. They automatically move the product to a new location. Whether a push rule can be used depends on applicable routes.

Procurement Rules or Pull Rules 

Procurement rules describe how procurements on specific locations should be fulfilled e.g.: where the product should come from (source location), whether the procurement is MTO or MTS, etc.

Procurement Group 

Routes and rules define inventory moves. For every rule, a document type is provided: Picking, Packing, Delivery Order, Purchase Order, etc. Moves are grouped within the same document type if their procurement group and locations are the same.

Putaway Strategies 

The strategy to use to decide in which location a specific product should be set when arriving somewhere. (example: cables goes in rack 3, storage A)

Quantity On Hand 

The quantity of a specific product that is currently in a warehouse or location.

Reconciliation 

Journal items reconciliation is the process of linking several journal items together like an invoice and a payment. This allows you to mark invoices as paid. It is also useful when comparing values of 'goods received not invoiced' and 'goods shipped not billed' accounts.

Raw Materials 

Raw materials and components constitute the input that are transformed to produce semi-finished or finished goods. The transformation here can take many aspects according to the industry. It can be simple assembly, welding, mixing, etc.

Routing 

A routing is a document that describes a series of Work Orders and the Work Centers at which they will be carried out.

Routes 

Routes define paths the product must follow. Routes may be applicable or not, depending on the products, sales order lines, warehouse, etc. To fulfill a procurement, the system will search for rules belonging to routes that are defined in the related product/sale order.

Resources 

In manufacturing a resource can be a human being (employee) or machine available in a work center.

Reordering Rules 

It defines the conditions for Odoo to automatically trigger a request for procurement (buying at a supplier or launching a manufacturing order). It is triggered when the forecasted quantity meets the minimum stock rule.

Removal Strategies 

The strategy to use to select which product to pick for a specific operation. Example: FIFO, LIFO, FEFO.

Sales cycle 

Sequence of phases used by a company to convert a prospect into a customer.

Sales stage 

In Odoo CRM, a stage defines where an opportunity is in your sales cycle and its probability to close a sale.

Sales Receipt 

A receipt or other slip of paper issued by a store or other vendor describing the details of a purchase (amount, date, department, etc.). Sales receipts are usually used instead of invoices if the sale is paid in cash in a store.

Semi-finished products and sub-assemblies 

These are products which are manufactured with the purpose to be consumed in another manufacturing order.

Stock Quantity Management 

  1. Quantity On Hand: The quantity of a specific product that is currently in a warehouse or location.
  2. Forecasted Quantity: The quantity of products you can sell for a specific warehouse or location. It is defined as the Quantity on Hand – Future Delivery Orders + Future incoming shipments + Future manufactured units.  
  3. Reordering Rules: It defines the conditions for Odoo to automatically trigger a request for procurement (buying at a supplier or launching a manufacturing order). It is triggered when the forecasted quantity meets the minimum stock rule.

Strategies 

Removal or Putaway strategies.

Serial Number 

A serial number is a unique identifier of a specific product. Technically, serial numbers are similar to having a lot of 1 unique item.

Stockable 

A product for which you want to manage the inventory level.

Stock Moves 

Stock moves represent the transit of goods and materials between locations.

Scrap 

A product that is broken or outdated. Scrapping a product removes it from the stock.

Traceability 

  1. Lots: Lots are a batch of products identified with a unique barcode or serial number. All items of a lot are from the same product. (e.g. a set of 24 bottles) Usually, lots come from manufacturing order batches or procurements.  
  2. Serial Number:A serial number is a unique identifier of a specific product. Technically, serial numbers are similar to having a lot of 1 unique item.  
  3. Package: A package contains several products (identified by their serial number/lots or not). Example: a box containing knives and forks.

Unit of Measure 

Define how the quantity of products is expressed. Meters, Pounds, Packs, Kilograms, etc. Unit of measure of the same category (ex: size) can be converted to each other (m, cm, mm) using a fixed ratio.

Work Order Operations 

Work Order Operations specify the set of activities necessary to fully process a manufacturing order. Each activity or operation takes some time to be completed and is performed into a determined production unit (also called work center).

Work Order  

A work order is a single manufacturing operation that is scheduled for execution on a given date and a given duration.

Work Center 

Work centers identify production units and their resources. They are used to represent the plant capacity as well as costing information. The capacity is a combination of resources and their availability time.

Working Time 

Each resource has its normal working time. For instance, machines can be set up to operate 7 days a week 20 hours out of 24.

Warehouse  

A warehouse in Odoo is a location where you store products. It is either a physical or a virtual warehouse. It could be a store or a repository.